Systems for Success: Calendar Blocking

I’m a fan of the following quote:

What gets scheduled gets done.

Michael Hyatt, Living Forward: A Proven Plan to Stop Drifting and Get the Life You Want

Which is why I’m also a fan of calendar blocking.

What is Calendar Blocking?

As the name would suggest, it involves blocking out time in your calendar for everything.

You start by scheduling in your calendar the time that is non-negotiable. For me this is my work day, my sleep time and time with the hubby.

This gives you an idea of what time you have left for working on other things, like your goals.

Schedule that time in as a rough estimate of how long you might take on a particular task. Review your habits from yesterday – when can you spend time implementing new ones?

When you have finished, it will look something like this:

This is my plan for today. I’ve factored in time for my morning routine, work, gym time and hobbies before my evening routine.

When plans change, change the blocks. If you want to make a record of how long something takes that is going to be a repetitive task then also change the time block after the event so you can refer back to it. Alternatively, add a second block alongside so you can compare planned with actual.

Colours are a good way to highlight where you are spending most of your time and indicate whether you are meeting your priorities, particularly if you have gone back and amended the time block for the actual time spent, rather than the previously planned time.

In the example above I used an e-calendar but there is no reason why you couldn’t do the same with a paper calendar or planner.

Why Calendar Blocking?

Well why not? As I say, what gets scheduled gets done.

Think about an appointment you make with a doctor or the hairdresser.

You commit that time on your calendar because someone is depending on you to be there.

Why shouldn’t it be the same when it is for you? Commitment to our goals is s commitment to ourselves so it should be seen in writing as an appointment with ourselves that we need to keep.


Make a plan for the next week factoring in all of the tasks that need to be done and the tasks that you want to get done to start heading towards your goals. If you aren’t wanting to start until January then plan your first week.


Getting a routine up and running and how to be productive with your calendar blocking.

Have you ever used calendar blocking? Is it something you will incorporate into your planning?

Until next time, remember, if the excess baggage is weighing you down, you can always leave it in lost luggage.

Best wishes,

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